Subject of data privacy

Data privacy addresses issues concerning personal data. According to Article 4 no. 1 of the General Data Protection Regulation (GDPR), these are data referring to an identified or identifiable individual, in other words all data which could be used to identify you. This applies to data such as your name, private address, email address, and telephone number but also to usage data such as your IP address.

As a matter of course Technische Universität Berlin observes the legal requirements of data privacy and other applicable regulations.

We are committed to ensuring that you can trust us concerning your personal data. For this reason transfers of personal or sensitive data are encrypted. In addition, our websites are protected by technical measures against damage or unauthorized access.

General data privacy

1. In order to protect your transmitted data as best as possible, we use SSL encryption for any data transmission. You can recognize such encrypted connections by the prefix “https://” in the page link in the address line or by the green/closed lock symbol of your browser. Unencrypted pages are marked by “http://” or an open or red lock symbol.
   All data that you transmit to this website – for example when making inquiries or logging in – cannot be read by third parties thanks to SSL encryption..
2. Cookies are often additionally used for data collection and storage. Cookies are small data packets consisting of text that are stored by your web browser when you call up a website.
   Cookies are used by us to enable you to make optimal use of the websites. They are never used to track personal user actions or for behavioral analysis. They are only used where they are technically necessary or more useful than other techniques (in the sense of Art. 6 para. 1 lit. f EU-DSGVO): to record your login status, your consent to the display of external content and your consent of cookie-less WP-Statistics tracking (opt-in). As a result, the use of the websites is mainly possible without the use of cookies. However, for functions or pages that require a login or password, cookies are technically necessary.
   We use temporary and permanent cookies. Temporary cookies (also known as session cookies) are automatically deleted when you close your web browser. Permanent cookies, on the other hand, have a set lifetime. You can set your web browser to delete cookies that have already been placed.

Borlabs Cookies

We use the Worpress plugin “Borlabs Cookies” (https://borlabs.io/borlabs-cookie/) to track your consent to various services and cookies on our website. Your consent to non-essential services can at any time be withdrawn by calling up the Boralbs banner again and changing your selection. 

Overview of our essential cookies

Scope of data collection and storage

For information about how we handle personal traffic data, please refer to the “General data policy” section and the section on “Usage data”.

The active communication of your personal data is not required for the use of our websites – in order for us to answer individual email inquiries, however, we require personal data in individual cases, the processing of which is carried out in accordance with Art. 6 (1) lit. a EU-DSGVO.
If you contact us, we will generally only collect and store your personal data to the extent necessary for the provision of the service.

You can revoke your consent at any time and without giving reasons and request the deletion of your data. You can request the latter by sending an e-mail to the institution holding the data.

Collection and storage of usage data

Contact forms

The data you send us via contact form, including your contact details, will be stored so that we can process your request or ask follow-up questions. This data will not be passed on to third parties without your consent.

The processing of the data entered in the contact form is based exclusively on your consent (Article 6 paragraph 1 lit. a EU-GDPR). A revocation of your already given consent is possible at any time. For the revocation, an informal notification by e-mail to the institution providing the respective contact form is sufficient. The legality of the data processing operations carried out until the revocation remains unaffected by the revocation.

Data transmitted via the contact form will remain with the institution contacted until there is no longer any need to store the data, you request us to delete it or revoke your consent to storage. Mandatory legal provisions – in particular retention periods – remain unaffected.

WP Statistics

On our websites, data is also collected and stored using the WordPress plugin WP Statistics (see https://wp-statistics.com/) for analysis of user behavior for optimization and marketing purpose. WP Statistics is a WordPress plugin that tracks website analytics, including visitor data such as page views, referrers and user agents, for optimization.

When you visit the website, your access data is stored anonymously. WP-Statistics does not use cookies for tracking, but works exclusively on the basis of the anonymized and hashed IP address of your device. In addition to the pages and files accessed, data on the operating system used, browser, browser plugins, screen resolution, approximate location (e.g. “Berlin”, but not a specific address) and time spent on the website are stored.

Data is only collected by WP-Statistics with your consent, specifically if the “Statistics” option is selected in the Borlabs cookies selection. You can revoke your consent at any time by calling up the Boralbs banner again and changing your selection. 

Google Maps

Some of our web pages use a plugin to integrate maps. For this purpose, we use Google Maps, provided by Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland.

We request your consent to show you individual map content before any data is transferred. Your consent forms the legal basis for processing your data. If this is granted by you, this forms the legal basis for processing your data (within the meaning of Art. 6 para. 1 lit. a EU-GDPR). The technical foundation for processing your declaration of consent is a cookie stored upon consent which you can delete at any time.

When displaying the google-maps-content, a connection to the Google servers is established. The operators of Google Maps receive information about which page with the Google Map you are currently viewing as well as your IP address. As the operator of https://outreach.spp1992-exoplanetdiversity.de, the SPP 1992 does not have any influence on this data transmission.

We use Google Maps to make our website more attractive to users and enable them to more easily find the offices and places listed on our web pages.

Specific details about how user data are handled are available on Google LLC’s privacy pages

https://policies.google.com/privacy,
https://policies.google.com/technologies/partner-sites

Google Fonts

This website uses the Google Fonts service to load fonts to ensure optimal typography and a better visual experience for visitors. The provider of the service is Google LLC, Gordon House, Barrow Street, Dublin 4, Ireland.

The use of this service and associated data transmission is only done with your consent, specifically if the “Google Fonts” option in the group “External Media” is selected in the Borlabs cookies selection. You can revoke your consent at any time by calling up the Boralbs banner again and changing your selection. The technical foundation for processing your declaration of consent is a cookie stored upon consent which you can delete at any time.

When end users visit a website on which Google Fonts are embedded, their browsers send HTTP requests to the Google Fonts Web API. The Google Fonts Web API provides users with the Google Fonts CSS (Cascading Style Sheets) and then the font files specified in the CSS. These HTTP requests include (1) the IP address used by the respective user to access the Internet, (2) the requested URL on the Google server and (3) the HTTP headers containing the user agent, which includes the Internet browser and operating system versions of the website visitors as well as the referrer URL (i.e. the web page on which the Google font is to be displayed). More details can be found on https://developers.google.com/fonts/faq/privacy

You can object to the use of this service by deselecting the “Google Fonts” option in the “External Media” group of the Borlabs cookie selection.

Social media content

We incorporate social media content in our web pages which is pulled from the servers of the respective third-party provider (Facebook, Instagram, X (formerly Twitter) – see third-party social media providers further below). This content may include graphics, videos, or social media buttons as well as posts relating to TU Berlin.

We request your consent to show you individual content from any of the providers named above before any data is transferred. Your consent forms the legal basis for processing your data. If this is granted by you, this forms the legal basis for processing your data (within the meaning of Art. 6 para. 1 lit. a EU-GDPR). The technical foundation for processing your declaration of consent is a cookie stored upon consent which you can delete at any time.

The display of embedded content from third-party providers requires that these providers process the IP address of your device, as they cannot send their content to your web browser without it. The processing of your IP address is therefore absolutely necessary for the presentation of these contents or functions.
We strive to only use content whose provider only uses the IP address to deliver content.

In addition: Third-party providers may use pixel tags (invisible graphics, also referred to as web beacons) for statistical or marketing purposes. Pixel tags enable information such as visitor traffic to our web pages to be analyzed. The pseudoynmous information may also be stored in the form of cookies on the user’s device and contain other technical information about the browser and operating system, linked websites, time of visit, and other information about the use of our website as well as linked to such information from other sources.

Third-party social media providers

Facebook
Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland, a subsidiary of Meta Platforms Inc., 1601 S. California Ave., Palo Alto, CA 94304, USA
Data policy: https://en-gb.facebook.com/policy.php
Opt-out settings for ads: https://en-gb.facebook.com/settings?tab=ads

Instagram
Instagram of Instagram LLC, now Meta Platforms Ireland Limited, Merrion Road, Dublin 4, D04 X2K5, Ireland
Data policy: https://help.instagram.com/155833707900388

LinkedIn
LinkedIn Ireland Unlimited Company, Wilton Plaza, Wilton Place, Dublin 2, Ireland, a subsidiary of the LinkedIn Corporation, 1000 W. Maude Avenue, Sunnyvale, CA 94085 USA
Privacy policy: https://www.linkedin.com/legal/privacy-policy

Mastodon
Mastodon gGmbH, Mühlenstraße 8a, 14167 Berlin, Germany
Privacy policy: https://mastodon.social/privacy-policy

TikTok
TikTok Technology Limited, The Sorting Office, Ropemaker Place Dublin 2, Dublin, D02 HD23,Ireland
Privacy policy: https://www.tiktok.com/legal/page/eea/privacy-policy/de

X (formerly Twitter)
X Corp., 795 Folsom St., Suite 600, San Francisco, CA 94107, USA
Privacy policy: https://twitter.com/en/privacy

XING
XING SE, Dammtorstraße 30, 20354 Hamburg, Germany
Privacy policy: https://privacy.xing.com/en 

YouTube
Google Ireland Limited, Gordon House, Barrow Street, Dublin 4, Ireland, a subsidiary of Google LLC, 1600 Amphitheatre Parkway, Mountain View, CA 94043 USA
Privacy policy: https://policies.google.com/privacy/?hl=en

VideoTaxi

To share video content,  die Darstellung von Videoinhalten, our website uses plugins from the VideoTaxi platform, a service provided by TV1 GmbH, Beta-Straße 9a, 85774 Unterföhring.

Before establishing a connection to the video portal and transmission of data, we explicitely ask your for your consent for displaying the individual content.

Only technical session-based cookies are used by VideoTaxi and no IP addresses are stored (see Cookies below).

About the stream views, VideoTaxi  stores:

• Number of viewers at a specific time based on anonymous access IDs (max. simultaneous viewers)
• Number of accesses by different anonymous access IDs (total number of accesses)

Users and viewers are not counted and allocated by IP address

Video.Taxi uses the following purely technical cookies that are necessary for operation. They are set when the Video.Taxi player is called up by the viewer/end user

1. the cookies AWSALB and AWSALBCORS are technical session cookies for the “Application Load Balancer”. They are used to improve output/data processing. They are only used to identify the user: all requests from this user are sent to the same CDN server. This is a common way of identifying requests.
2. the CDNSEUSTICKY cookie corresponds to the AWSALB cookie and is also used for load balancing.

Cookies with the prefix cookie_consent_* store information about the type of cookies allowed when accessing service.video.cab.

Specific details about how user data are handled are available on VideoTaxi’s privacy page: https://support.video.taxi/hc/de/sections/4410533409303-Datenschutz

Storage location and data usage for a specific purpose

The collection, processing and storing of your personal data happens by our webhost, the die TUBS GmbH on our behalf. Apart from this, your personal data will not be passed on to third parties without your express consent, unless this is necessary for the provision of the service or the execution of the contract. The transfer to state institutions and authorities requesting information will also only take place within the framework of the legal obligations to provide information or if we are obliged to provide information by a court decision.

We also take the University’s internal data protection very seriously. Our employees and contracted service providers are bound to confidentiality and compliance with data protection law.

Right to information

You can obtain information about the data we have stored about you free of charge at any time without having to give a reason. For this purpose, please contact us at the address given in the imprint. We will be happy to answer any further questions you may have about our privacy policy.

In addition, you have the right to correct, delete, restrict and transfer your data.

You also have the right to object at any time to the processing of personal data concerning you that is carried out on the basis of Article 6 paragraph 1 lit. e and f EU-GDPR. Thereafter, the institution responsible may no longer process the personal data concerning you, unless it can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the purpose of asserting, exercising or defending legal claims.

Right of complaint

If you recognize any indications that we are not handling your data in a data protection-compliant manner, you can contact the Data Protection Team at Technische Universität Berlin or the supervisory authority at any time.

Of course, you also have the right to contact the supervisory authority:

Berlin Commissioner for Data Protection and Freedom of Information
Alt–Moabit 59–61
10555 Berlin
Phone: +49 30 13889-0
Fax: +49 30 2155050
Email: mailbox(at)datenschutz-berlin.de

Final information

Please note that data privacy regulations and handling of data privacy are subject to change requiring you to regularly inform yourself about changes of data privacy laws and company policies.

This data privacy statement only applies for content of the domain outreach.spp1992-exoplanetdiversity.de and does not include the linked websites of secondary or external web servers.
For links to third-party applications and systems, the privacy policy of the respective site applies.

TU Berlin data protection officers
Annette Hiller, Alexander Hoffmeier, Mattis Neiling
Data Protection Team
info@datenschutz.tu-berlin.de
+49 30 314-21784, -29595, -28973
Website

Responsible persons of the SPP 1992

Please refer to our imprint for general responsibilities.